Terms & Conditions

Terms & Conditions

1.         CHECK-IN:  Check-in time is any time after 3:00 p.m. Palm 22’s caretaker will meet you on the Spanish Wells dock and lead you to the property.  

2.         CHECK-OUT:  Check-out time is any time before 10:00 a.m.  Tenant shall be liable for any damages as a result of late check-out.  Please leave the keys on the kitchen counter or give them to the caretaker upon your departure.

3.         PAYMENT:  All money is due 14 days prior to check-in date in the form of a check, cashier’s check or money order.  All funds must be drawn on a U.S. Bank.  Palm 22 Bahamas Ltd. will never request a wire transfer of funds for any purpose. 

4.         OCCUPANTS:  Only those designated in this agreement, as Tenant, shall occupy the unit unless written consent of Owner or Owner’s agent is obtained.  Tenant agrees to abide by all occupancy rules of association or other governing agency.

5.         ACCOMMODATIONS: Due to circumstances beyond the control of the Owner, if the cottage is not available for any reason, (i.e. hurricane damage, fire etc.) Owner will use its best efforts to locate a comparable substitute unit.  In the event a substitute unit is not available, Tenant agrees to hold Owner, its agents and representatives harmless from any damages, costs or inconvenience suffered.  Owner Storage:  One or more locked closets may be reserved for storage of the owner’s property and is not part of this rental.

6.         PETS:  Pets are not permitted.  If Owner chooses to make an exception to this rule, Tenant agrees to execute a pet addendum as necessary and Owner may charge a non-refundable pet fee and/or a refundable pet deposit.

7.         SMOKING:      This rental is non-smoking with no exceptions.  Any violations for this rule will result in an automatic retention of the security deposit.

8.         SEASONAL CLEANING/DAMAGE/UTILITY DEPOSIT:  This Security Deposit is required with all confirmed reservations and shall not be applied to the rent.  Owner may apply Deposit to extra or excessive cable, electric, telephone, cleaning charges, taxes and damages as applicable.  Deposit balances will be refunded after Owner receives final monthly bills.  Any damages caused by Tenant will be deducted from the Deposit but not necessarily limited to the amount of the Deposit.  Tenant agrees to submit payment for nonstandard cable charges and excessive utility charges as they are submitted to Tenant for the rental term.  Any balance of unreasonable or excessive utilities left after check-out will be deducted from the Deposit and if any additional sums are due over and above the amount of the Deposit, Tenant agrees to send payment on demand from Owner.  Deposit balance, if any, may take up to 60 days or more to refund due to time necessary for owners to receive monthly bills.

9.         CANCELLATION TERMS:  Tenant shall notify Owner of its intention to cancel this agreement by Certified Mail or email. If the Tenant cancels the reservation 30 days prior to the reservation 100% of monies paid will be refunded. No refund will be issued for bad weather unless the weather causes damage to the property, which makes it uninhabitable then refunds will be given and prorated as necessary for any time occupied by Tenant.  Travel (cancellation) insurance is recommended to protect against unforeseen emergencies.

10.        MISCELLANEOUS CHARGES: The cottage is on the municipal water supply.  A supply of bottled water will be available in the cottage for drinking.  It is requested that bottles used be replaced prior to departure @ a cost of ~$5 apiece.  Instructions for ordering water bottles are included in “Welcome Book” that is onsite. 

11.        CLEANING CHARGES:  Basic housekeeping charges will be paid by Owner as part of the rent upon the Tenant vacating the premises.  However, if Owner determines, in its sole discretion, that excessive dirt, furniture stains, carpet stains or other damage is present, additional charges will be assessed and deducted from Deposit.  In the event damages exceed the amount of the Deposit, Tenant shall be liable for any additional amounts. There is no daily housekeeping service. While linens and bath towels are included in the unit, daily maid service is not included in the rental rate.

12.        MAINTENANCE:          Owner shall be responsible for structural repairs and repairs to existing plumbing, electrical, phone wiring, appliances, air conditioning and heating systems not caused by Tenant’s misuse or neglect and Owner’s liability shall be limited to the repair.  Owner shall not be responsible for incidental or consequential damages.  Tenant may not make any structural or decorative changes to the unit and Owner is not responsible for making decorative improvements at Tenant’s request.  The septic system is very effective; however, it will clog up if improper material is flushed.  DO NOT FLUSH anything other than toilet paper. Owner will order repairs to the cottage in a timely manner once notification is given by the Tenant, but Owner has no control over the scheduling availability of vendors. 

13.        RADON GAS:  Radon Gas is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time.  Owner makes no representations about the existence of radon gas on the subject Premises.

14.        HAZARDOUS MATERIAL:       It is unknown if there are hazardous materials present that affect the premises.  Owner does not have the technical expertise to advise you of their significance or to ascertain whether or not they are present.  Hazardous substances in the home can include cleaning chemicals, paint, lawn and garden chemicals and a variety of indoor air pollutants that can accumulate in improperly ventilate buildings.  Hazardous substances outside the home include those found in contaminated land, water, landfills and other disposal sites, and industrial air and water emissions.  Some of the more common hazardous substances are asbestos, ground water contamination; lead base paint, urea formaldehyde, foam insulation (UFFI) and radon gas.  Generally, additional information pertaining to those substances is available from the U.S. Environmental Protection Agency.

15.        SPECIAL STIPULATIONS: Student Groups:  No groups under 25 years of age are permitted in our rental properties unless they are accompanied by an adult over 25 who is staying in the unit with the students.  Violation of this stipulation will be subject to forfeiture of all monies and students will be removed from the property. 

16.        RIGHT OF ENTRY:  Upon 24 hours notice, Owner or Owner’s representative has the right to enter the unit for the purpose of showing the unit to prospective tenants.  Owner & Owner’s representative have immediate right to enter to make repairs/inspect the unit or in an emergency to protect or preserve the premises.  Tenant shall not alter premises or add locks without prior written consent from Owner or Owner’s representative.  This Seasonal Reservation Confirmation is intended to be a legal and binding contract.

17.        ASSIGNMENT:            Tenant shall not assign this agreement or sublet the premises or any part thereof.  Any unauthorized transfer of interest by the Tenant shall be a material breach of this agreement.

18.        INDEMNIFICATION:   Tenant agrees to indemnify and hold harmless Owner and their agents from claims, suits or damages of any kind, from or related to any acts or omissions of Tenant or Tenant’s guests.

19.        RISK OF LOSS:           Personal property of Tenant and Tenant’s invitees shall be in the unit at the sole risk of Tenant. Owner shall not be liable for any damage caused to said personal property arising from fire, acts of God, criminal acts, acts of negligence or bursting or leaking water pipes.

20.        ATTORNEY’S FEES:   Should it become necessary for Owner to employ an attorney to enforce the terms and conditions of this agreement, Tenant shall be responsible for all costs and Attorney’s fees.

21.        TIME IS OF THE ESSENCE:   Time is of the essence with respect to all time periods contained in this agreement.